INSTRUCTIONS TO SPEAKERS

When you arrive at the Congress Center:

• Collect your registration material at the registration desk within the registration area on the mezzanine level.
• Email your power point presentation to info@aamsc.com by June 15, 2013
• We encourage you to visit the Speakers Lounge as early as possible to receive further instructions and to avoid any last minute challenges.
• A technician will be available at the Speakers Lounge and in the main session rooms to provide assistance when needed.
• Be available by your room door at least 10 minutes before the start of your session.
• If you have any questions, please contact a staff member at the Speakers Lounge.

At the Time of your Presentation:

Please be certain that the length of your presentation remains within the allocated time and leave enough time for questions from the audience. Session moderators are instructed to terminate presentations, which exceed their time allocated.

AUDIO-VISUAL EQUIPMENT

All session rooms are equipped with:

• Data projector for PowerPoint presentations
• Laptop (no Macintosh)
• Clip microphone (main rooms only)
• Lectern microphone
• Laser pointer

POWERPOINT

• Use Microsoft PowerPoint version 2010
• Video files must be integrated in your PPT presentation
• If you use a Mac computer, save your PPT presentation on a PC format

PREPARATION RECOMMENDATIONS:

• Plan your presentation carefully.
• Coordinate each phase of your lecture with your PowerPoint slides.
• Number the sheets at the bottom of the page, and have them in proper order and position.
• Avoid unfamiliar abbreviations or expressions.
• Promotional material or content is discouraged during any lecture presentations.
• Your copy should be highly legible (ALL CAPITALS, for instance) double or triple-spaced, with well-marked cues for slides.
• A colored background usually works better than black and white.
• Colors should be kept limited and simple.
• Optimize the visual simplicity – use few words and avoid sentences.
• Try not to use more than 6 bullet points per slide.
• Leave out text you do not plan to discuss.
• Use several slides to cover a detailed topic that cannot be logically included on one slide.
• If you must refer to one slide on several occasions during your presentation, use duplicates instead of trying to return to the original.
• To coin a phrase, graphs often speak louder than words.

EFFECTIVE PRESENTATION 3 RULES:

1. Introduce your topic and inform your audience what you intend to speak about.

2. Deliver your talk, including the methods, results and conclusions.

3. Summarize for your audience the most important points of your lecture.

Note: many sessions will have simultaneous interpretation and some participants may not speak your language as their mother tongue. Please remember to speak slowly and clearly.

DELIVERY TIPS:

• Bring a text prepared specifically for the oral presentation.
• Find time before sessions begin, and acquaint yourself with the operation of the podium and location of the equipment. Congress staff will be present to assist you.
• Give the technician any special instructions you may have before, not during the talk.
• Be careful to speak in accordance with your slide sequence, discuss the material as written on the slide.
• Use a laser pointer to guide the audience. Do not wave the pointer around the slide.
• Remember to speak slowly and clearly.
• Please stay within the time limit allocated for your presentation.